You can access your Google Workspace email in Outlook for Windows or Mac.
Adding Your Account
- Open Outlook
- Go to File → Add Account (Windows) or Outlook → Settings → Accounts (Mac)
- Enter your full Google Workspace email address
- Click Connect
Sign In with Google
- Outlook will open a Google sign-in window
- Enter your password
- Complete two-factor authentication if prompted
- Click Allow to grant Outlook access to your Google account
Outlook will configure the connection automatically using Google's secure authentication.
What Gets Synced
When connected, Outlook will sync:
- Email (all folders and labels)
- Calendar
- Contacts
Your Gmail labels appear as folders in Outlook.
New Outlook vs. Classic Outlook
New Outlook (Windows 11/newer): Uses modern Google authentication. Setup is straightforward with the steps above.
Classic Outlook: May require enabling IMAP in Gmail settings and using an App Password if your organization has certain security settings. Contact your administrator if automatic setup fails.
Troubleshooting
If connection fails:
- Verify your email address and password are correct
- Complete any two-factor authentication prompts
- Ensure your administrator hasn't disabled IMAP access or third-party app connections
- Try removing and re-adding the account
Contact your administrator if you continue to have issues connecting.
