Gravity Forms

Gravity Forms is a WordPress plugin for creating contact forms, surveys, registrations, and other data collection forms on your site. Finding Gravity Forms Once logged into WordPress, look for Forms in the left sidebar menu. This is your main entry point to Gravity Forms.…

The form editor is where you build and configure your forms. It opens automatically when you create a new form or edit an existing one. Editor Layout Right Panel – Field Library Contains all available field types organized by category: Standard Fields, Advanced Fields, Post…

Starting a New Form Go to Forms → New Form Enter a title for your form (e.g., "Contact Us" or "Event Registration") Click Create Form The form editor opens with a blank canvas ready for fields. Adding Fields Click any field type in the right panel to add it to your form, or…

Adding Fields Click a field type in the right panel to add it to the bottom of your form, or drag it to a specific position on the canvas. Selecting a Field Click any field on the canvas to select it. A blue border indicates the selected field, and its settings appear in the…

Standard Fields Single Line Text – Short answers like names or titles. Paragraph Text – Longer responses, comments, or messages. You can set a maximum character limit. Drop Down – Users select one option from a list. Good for categories, departments, or predefined choices.…

Conditional logic allows you to show or hide fields based on how users answer other questions. This creates dynamic forms that adapt to user input. Example Use Cases Show a "Please specify" text field only when "Other" is selected Display shipping address fields only if "Ship…

Notifications are emails sent automatically when a form is submitted. Use them to alert staff of new submissions or send confirmation emails to users. Accessing Notifications Open your form in the editor Click Settings in the top toolbar Select Notifications A default "Admin…

Confirmations control what users see immediately after submitting a form. This provides feedback that their submission was successful. Accessing Confirmations Open your form in the editor Click Settings in the top toolbar Select Confirmations A default confirmation is created…

After creating your form, you need to add it to a page or post for visitors to use it. Method 1: Using the Embed Button Open your form in the editor Click the Embed button in the top toolbar Choose an existing page/post or create a new one Click Insert Form This is the…

Every form submission is saved as an entry. You can view, search, and manage all entries from within WordPress. Accessing Entries Go to Forms → Entries If you have multiple forms, select the form from the dropdown at the top The entries list shows all submissions in reverse…

You can export form entries to a CSV file for use in spreadsheets, databases, or other applications. Exporting Entries Go to Forms → Import/Export Click Export Entries Select the form from the dropdown Choose which fields to include (all are selected by default) Optionally…

Each form has settings that control its overall behavior, independent of individual fields. Accessing Form Settings Open your form in the editor Click Settings in the top toolbar Select Form Settings (or it may simply show as the first settings screen) Basic Settings Form…