07 Setting Up Gmail in Apple Mail
You can access your Google Workspace email using Apple Mail on your Mac.
Adding Your Account
- Open Mail on your Mac
- Go to Mail → Settings (or Preferences on older macOS)
- Click the Accounts tab
- Click the + button to add an account
- Select Google and click Continue
Sign In with Google
- A Google sign-in window will open in your browser
- Enter your full Google Workspace email address
- Click Next
- Enter your password
- Complete two-factor authentication if prompted
- Click Allow to grant access
Choose What to Sync
After signing in, choose which items to sync:
- Mail – Your email messages
- Contacts – Your Google contacts
- Calendars – Your Google calendars
- Notes – Synced with Google Keep
Check the items you want and click Done.
How Gmail Translates to Apple Mail
- Gmail Labels appear as folders in Apple Mail
- Starred messages appear in a Starred/Flagged folder
- Archive moves messages out of Inbox but keeps them in All Mail
Troubleshooting
If sign-in fails or you see authentication errors:
- Ensure you're entering the correct password
- Complete any two-factor authentication prompts
- Check that your administrator hasn't restricted third-party app access
- Try removing the account and adding it again
Contact your administrator if issues persist.