Setting Up an Email Signature in Gmail Print

An email signature automatically adds your contact information and branding to the bottom of your messages.

Creating a Signature

1. Open Gmail
2. Click the gear icon in the top right
3. Click See all settings
4. Scroll down to the Signature section
5. Click Create new
6. Enter a name for the signature (e.g., "Work Signature")
7. Type your signature in the text box

What to Include

A professional signature typically includes:

• Your full name
• Job title
• Company name
• Phone number
• Email address
• Website (optional)
• Social media links (optional)

Keep it concise—4 to 6 lines is ideal.

Formatting Your Signature

Use the formatting toolbar above the signature box to:

• Bold or italicize text
• Change font and size
• Add colors
• Insert links
• Add an image (like a logo)

Using a Signature Generator

Want a polished, professional signature without the hassle? Try the free HubSpot Email Signature Generator:

https://www.hubspot.com/email-signature-generator

It creates HTML signatures you can copy and paste directly into Gmail.

Setting Defaults

Below the signature editor:

• For new emails use – Select which signature to use on new messages
• On reply/forward use – Select which signature to use when replying

Multiple Signatures

You can create multiple signatures (e.g., formal vs. casual) and switch between them when composing a message using the signature button (pen icon) in the compose toolbar.